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To request services the following
forms must be completed by the requesting department. Obtain
all required signatures and submit to the Contracts Office for
processing. Provide a complete and detailed description of all
services to be provided. This description assures that the
contractor clearly understands the service they are to
provide. The description must be explicit enough to be
enforceable in the event of a dispute.
Submit with the request and any
forms received from Contractor (i.e. maintenance agreements,
license agreements, contracts, proposals, etc.). These forms
will be reviewed by the Contracts Office for any terms and
conditions that are prohibited by the Commonwealth of Pennsylvania
prior to signing. Only the President or other party
specifically delegated by the President in writing may sign a
contract. No persons should sign a contract on behalf of the
university unless they are specifically delegated to do so. A
person without delegation who signs a contract will be acting
outside the scope of his or her employment and will be held
personally liable for obligations created by the inappropriate
signing of the contract.
Services exceeding $1,500.00 require
legal review and approval prior to the commencement of the
work. Submit the request form with all required approvals to
the Contracts Office at least eight weeks in advance of date of
commitment. This allows sufficient time to prepare the
contract, and obtain the signatures of the contractor and all
necessary Commonwealth Offices.
In addition to the above, services
exceeding $10,000.00 require competitive bidding. An
additional 3-4 weeks is needed for the bid process. Submit a
minimum of 3 bidders and detailed specifications describing the
services to be provided. When bidding is not possible a
statement of justification must be submitted along with the request
form stating why you have selected this group, etc. This
justification will be reviewed by University Legal Counsel and
Office of Attorney General when they consider the contract
for approval.
The following request forms
are available from Central Receiving. Instructions for
completing the requests are included on the form.
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Request for Purchasing
Services
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To request services such as,
but not limited to, equipment rental and maintenance, conference
facilities, building services and maintenance, and computer
software licenses and maintenance.
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Honorarium
Request
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To request consultant/guest
speaker services
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Bus Transportation
Request
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To request services for bus
transportation services. For the period July 1, 1998 through
June 30, 2000, the contractor is Campbell's Bus Lines,
Inc.
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Graphic Services
Request
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To request services for graphic
design services. For the period January 15, 1999 through
January 14, 2002, the contractors are Mark A. Green, GFX
Advertising, Inc., Sewickley Graphics & Design, Inc., and Vance
Wright Adams & Associates,
Inc.
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