Students with disabilities are protected from discrimination under federal and state legislation.
SRU upholds these best practices in regard to the documentation, records and other information of students:
- Disability related information is treated as medical information and handled under strict rules of confidentiality.
- Disability Services is the campus unit designated to collect and hold disability related information pertaining to students.
- This information is maintained in appropriate formats (e.g. paper or computerized forms) and kept in secure files with limited access, separate from other records.
- Unless otherwise directed, Disability Services will destroy individual records three years after graduation or withdrawal from the university.
- Specific disability related information is shared only on a limited basis. It is shared only when there is a compelling reason for the disclosure of the information to the campus authority seeking its disclosure. The exceptions to confidentiality are extremely rare.
Administration Administrative departments (admissions, financial services, etc.) may have a need to collect information on the numbers of students with disabilities enrolled, accommodations offered and the activities of the disability service office. Typically these departments do not need personally identifiable information in order to conduct statistical surveys and reports. Personal identifiers are removed.
In regulating and implementing disability legislation, the US Department of Justice has indicated that faculty members do not have a need to know a student’s specific disability condition. Such identification could be prejudicial or have the unintended effect of increasing the institution’s vulnerability to charges of harassment or retaliation. Thus faculty do not have a right to view actual disability documentation, including testing data or the names of medical or other diagnosing professionals. Faculty do have a right to know that it has been appropriately verified by a designated campus office and that certain accommodations have been identified to address environmental barriers. At SRU, faculty should expect at minimum to receive a letter of documentation outlining this information from Disability Services for each student served by the office.