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 Campus Shelter in Place and Campus Close-Down Policy and Protocol 

 

SPOTLIGHT

The decision to have an emergency campus “Shelter-in-Place” (SIP) order will only be made if there is a serious risk of danger to staff, faculty, students and visitors of the Slippery Rock University from an armed or dangerous person(s) on campus, or other emergency events that dictate that a SIP is necessary. The SIP shall only be called at the discretion and direction of the SRU President or his/her designee or in the extreme circumstances the Police Department officer in charge. In the event of an emergency campus SIP, it is recommended that individuals stay in their immediate area with all doors closed and locked, if possible and SHELTER-IN-PLACE until notified that it is safe to leave the area.

PURPOSE
This policy establishes procedures involving any crisis situation that may be defined as an emergency event. This may result in bringing together the President and Emergency Management Administrative Team of the University for the purpose of providing decisions and resources to on-scene emergency command personnel, and of developing an appropriate institutional response which requires some form of a campus SIP.

PLAN
Slippery Rock University will ensure that the university community is efficiently and effectively served in times of crisis. All resources, support, and communications will be utilized to safeguard all persons and property affected by the emergency event.
Emergency response SIP plans have been developed defining specific procedures. The plans shall be maintained by the Police Department, Environmental Health and Safety office and the Emergency Administrative Director, and will be reviewed on an annual basis by the Emergency Management Advisory Board.

POLICIES AND PROCEDURES
Definitions

Preparation:
Individuals identified in the definition of the EMAT, above, will:
1. Establish a designee to be notified in the event that the member cannot be contacted. Contact information for the EMAT members and their designees will be maintained at the Emergency Communications Center at Police Headquarters.
2. Each person assigned as an EMAT member shall be responsible for developing, maintaining, and activating a staff emergency notification list within his/her division for the purpose of responding to an Emergency Event when needed.
3. The EMAT will prepare and complete an annual review and revise as needed, the Slippery Rock University Campus SIP plan.

Objectives:
The primary objectives of the Campus SIP plan are to ensure the following:
1. Building occupants know, recognize and respond to emergency communications, used to initiate Campus SIP.
2. Everyone Shelters-in-Place safely and securely until notified by police that the SIP order has been terminated.
3. Building occupants are accounted for as accurately as possible at the conclusion of an Emergency Event.

Potential SIP Scenarios:
1. An active shooter(s) in progress on campus;
2. Hazardous materials exposure
3. Explosive Devices or other weapons of mass destruction related to a Terrorist event
4. Severe weather incident

Campus SIP Protocol:
A Campus SIP will begin from the Emergency Event “hot zone” (the area most dangerous):
1. A Campus SIP will radiate from the “hot zone” until the entire campus is secured.
2. Building SIP requirements:
    A. Communication with the entire campus: faculty, staff and students
    B. Physically locking of ALL EXTERNAL doors of buildings, when possible
        Communication with the campus: Provide the campus with instructions for
        appropriate actions:
1. Emergency Text messaging system via the e-2 Campus (immediate response)
2. Audible Alerts from police vehicles using the cruiser public address system.
3. All user e-mail alert
4. Physically placing of signs that read: “BUILDING CLOSED” on external doors
5. Landline contact with building offices
6. Police bullhorns

Depending on the specific circumstances of the Emergency Event, the SIP may include one or more of the following protocols:
SIP LEVELS
Level 1

The University will close off access to a specific building(s) on campus. The “hot zone” will be determined and an area extending approximately 300 feet will be secured around the building(s):
• Secure all exterior doors to the building
• Place signs reading “Building Closed” signs at exterior doors
• Faculty and staff are responsible for securing their own areas and taking head
   counts of people within their area.
• Students must follow instructions given by faculty and staff
• Once the Campus SIP has been cancelled, an “all clear” will be given to the
   occupants of the building by the SRU police or appropriate designee.
Once a Level 1 SIP is declared the Emergency Management Administrative Team (EMAT) will report to the Emergency Operations Center.
The SRU Chief of Police or his/her designee will delegate the On-Scene Incident Commander, who will proceed immediately to the location of the Critical Incident and assume control of the scene and ensure the mobile command post has been initiated and established.
The Parking officer, or other SRU security officer, in his or her absence, shall respond to the police headquarters parking lot for building security and monitoring the parking area to ensure there is ample parking for EMAT members.
NOTE: In the event Rhoads Hall has been designated a SIP location, the Health Center staff must ensure the Health Center is locked and secured and their office will be required to contact the SRU Police and provide the number of patients that are being housed, their conditions and the number of persons to be found in the Health Center area. As soon as practical, a police officer shall be dispatched to that location for sentinel purposes.
Level 2
The University will close off all access to campus and ALL steps outlined in the Level 1 SIP shall be followed:
• The Director of Facilities or his/her designee will be notified by the Police
   Communications Center and facilities staff will respond with a university
   facilities vehicle and block off the 12 designated points of entry to the campus
   with trucks and “campus closed” signs.
• Once in place, the facilities staff will advise police communications via two-way
   radio and dawn their ANSI Level II green traffic vest.
• Staff members, blocking access to the campus, may be required to direct
   media and responding agencies to appropriate staging areas. Information on
   those particular locales will be obtained and broadcast by the Police
   Communications Center.
AFTER-HOURS SHELTER-IN-PLACE (1630 HOURS TO 0800 HOURS)
Level 1 SIP’s: follow the appropriate protocol with police and emergency responders.
Level 2 SIP: If there is a need for a Level 2 SIP, the University Police, additional police assistance from the Slippery Rock Borough Police, the Pa. State Police, and the Slippery Rock Volunteer Fire Department will close off the following roads that lead to campus:
• Main Street at Kiester Road
• Kiester Road at Harmony Road
• Main Street at Maltby Way
• Harmony Road at Branchton Road
• Normal Avenue at Maltby Way
• Rocket Drive at the High School
Note: The Butler County 911 Center will be immediately notified of the road closing. For longer term road closure, the Butler County Sheriff’s Office and the Butler County Fire/Police can be contacted for additional assistance.

General Building SIP guidelines:
Building occupants are responsible for ensuring their visitors and guests follow the Shelter-In-Place guidelines described below. The visitors and guests are to shelter in place in the respective building.
Faculty and staff are responsible for securing their classrooms/offices and directing students/guests to follow established SIP instructions.
Directors, managers, supervisors, staff members are responsible for securing their own offices or work spaces and directing employees to follow established SIP instructions.
Designated essential personnel, who are needed to continue operations while a SIP is underway, must remain cognizant of a fluid situation and recognize or determine when it is appropriate to abandon their operational duties and shelter-in-place according to instructions. If possible, personnel should attempt to secure their location to deny entry into their designated work-place to comply with the SIP and maintaining operational readiness.
General Contractors and others providing services to the university should be made familiar with the SIP guidelines, by their host department and will be expected to follow all instructions when a Campus SIP is activated.
Residence Hall Coordinators and Community Assistants are responsible for securing the residence halls, and directing students to stay in their rooms and follow established SIP instructions.
Persons in need of assistance, shall be helped to places of protection, provided it is safe to do so, during a Campus SIP by staff, who are aware of their situation and are able to immediately and safely provide assistance.

Suspension of a Campus Shelter-in-Place Order
Once the Emergency Event has been declared terminated by the Emergency Management Administrative Team, under the direction of the President or Incident Commander, the campus community shall be informed via the communications procedures, as outlined above.
Facilities staff and the University Police will:
• Remove all signs
• Meet with faculty and staff personnel who have been directly involved to
   ensureall persons are accounted for, and emergencies have been responded 
   to and handled.
If a Level 2 SIP was declared and the campus closed, all entrances shall be re-opened and “campus closed” signs shall be removed.
The Incident Commander or his/her designee shall remain on scene with the mobile command post until released by the EMAT. All criminal investigation protocols shall take precedence, and the ranking police officer shall remain at the crime scene until the scene is secured, or he/she has been properly relieved. In the event an outside agency assumes investigative duties, the ranking police officer shall act as a liaison and remain an integral part of the investigation team.
The Emergency Operations Center shall stay in operation until the EMAT orders the suspension of operations and declares the situation resolved.

Critical Incident Review and After-Action Report
Within 5 working days after an Emergency Event that resulted in a Campus SIP, the EMAT will be assembled and institute a comprehensive review of the Emergency Event. As part of the review, a detailed after-action report shall be completed in a timely manner by members of the EMAT and forwarded to the President, as soon as practical.