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 Incident Management 

 

SPOTLIGHT

A.  Institutional command structure based on the NIMS configuration.  Click here to see command structure.

B. Emergency Management Administrative Team (EMAT)
This group provides overall leadership and guidance to the University community during an emergency or disaster. They may meet as a separate entity or elect to assemble the Campus Emergency Resource Team to assess the greater effect of the incident on the University.
The EMAT will meet at the Incident Command Center to better assess the emergency and determine if, and when, the Campus Emergency Resource Team should be assembled. The EMAT may call in any/all necessary members of the Resource Team needed to effectively handle the emergency incident.
During this time of assessment the EMAT shall also be in contact with the Director of Environmental Health and Safety, the University Police, and the Emergency Administration Director. This group will decide any appropriate immediate action deemed necessary to help stabilize the University during the emergency and future operations during the course of the emergency.
The EMAT will receive constant and current updated status reports from the EOC, EAD, University Police, and the Director of Environmental Health and Safety at regular intervals or at the request for any additional information needed.

The SRU Emergency Management Administration consists of the following:
• President
• Senior Administrators
          Provost/Vice President of Academic Affairs
          Vice President for Finance and Administrative Affairs
          Vice President for Student Life
          Vice President for University Advancement
• Executive Director of Public Relations
• Emergency Administrative Director
          Asst. Vice President for Student Services
• Chief of Police
• Director of Environmental Health & Safety

C. Levels of Emergencies
All incidents, emergency or disaster situations will be classified into a grading level system to assist the appropriate personnel in quickly communicating the type, size and scope of the emergency to the appropriate personnel. The following are a list and definition of the communication levels to be utilized by SRU:

LEVEL 1 - Yellow

LEVEL 1: Any incident, potential or actual, which will not seriously affect the overall functioning of the University.

LEVEL 2 - Orange

LEVEL 2:
Any incident, potential or actual, which affects an entire building or buildings, and which will disrupt the overall operations of the University. Outside emergency services may be required, as well as significant efforts from campus support services.

LEVEL 3 - Red

LEVEL 3:
Any event or occurrence that has taken place and has seriously impaired or halted the operations of the University. In some cases, mass casualties and severe property damage may be sustained. A coordinated effort of all campus-wide resources is required to effectively control the situation. Outside emergency support services will be required.

D. Campus State of Emergency
Declaration
The Authority to declare a state of emergency on the SRU campus rests with the University President or Designee after an evaluation of the emergency and the current state of the University. However, the University Chief of Police may also declare a state of emergency if an incident requires an immediate response for the security and control of the incident site.
Upon the declaration of a campus state of emergency the members of the ECT will be notified and will assemble at the EOC. In the event that one of the members is unavailable, his/her alternate will be notified and report to the EOC.
The alternate will be “on duty” from the time of notification until the time the regular member of the team arrives. At that time the alternate may go off duty or remain on duty at the request of the team.

Termination
The authority to downgrade the state of emergency to a Guarded Condition (non-emergency status) rests with the University President or Designee. In the absence of the officials listed previously, the decision will shift to the University Chief of Police.
The EOC may remain open until the incident has been fully resolved or reduced. This determination will be by a consensus of the EMAT. The EOC may also serve as the headquarters for the recovery operations and any incident investigation needed.

E. Campus Emergency Resource Team (CERT)
The University Police, as requested by the EMAT, will then initiate the notification process of the appropriate members of the CERT.
Team members will coordinate as necessary with the Emergency Management Administration Team for the implementation and coordination of the campus EOP and its support, as it pertains to their respective area(s). Team members shall be in contact and maintain communication with the EOC throughout the emergency.
The CERT shall consist of the following personnel:
• Damage Repair and Control, Utilities
          Director for Facilities and Planning
          Director, Environmental Health and Safety
• Security
          Assistant Chief of SRU Police
• Student Life Issues
          Assistant Vice President for Student Development
• Human Resources
          Assistant Vice President of Human Resources
• Health Services
          Director of Student Health Services
• Food and Water
          Assistant to the Vice President for Student Life
• Communication Services
          Director of Information Technology
• Housing
          Director of Residence Life
• Building(s) with emergency incident
          Building Facilities Manager(s)
• Other Administrators as needed

F. Initial Emergency On-Site Operations
When a major emergency or disaster occurs, or is imminent, it shall be the responsibility of the University Police to activate and staff an appropriate Incident Command Post (ICP) and/or EOC as directed. The regular department facilities in the University Police building are to be kept fully operational at all times.
In an emergency, a University Police vehicle is to be placed as near to the emergency incident location as possible to provide for the ICP and to secure the location as soon as possible.
Security of the site is crucial in the initial stages after an incident has occurred, and throughout the duration of the emergency itself. At least one (1) university police officer is to staff the ICP at all times until shut down or command is transferred to another agency.
Following the initial university police response to the incident the Emergency Response Trailer (ERT) may be deployed and located at the initial emergency site. The trailer can provide support materials needed to secure and manage the incident site.
The ERT is equipped with materials needed to help in the initial securing and possible management of the emergency site. The ERT is not meant to be an all-inclusive inventory of materials needed to secure and manage an emergency site. Its sole purpose is to provide a quick access of materials to anyone in the process of initially responding to an emergency incident.

The authority to deploy the ERT to an emergency incident shall be with the University Police, Director of Environmental Health and Safety, EAD, or the University President.

The inventory of the ERT must be maintained at its appropriate levels at all times. Following deployment, the materials in the ERT must be replaced and returned to the pre-deployment levels. It is the responsibility of the Environmental Health and Safety Office to maintain and review on a regular monthly basis the material list, quantities, and readiness of the ERT. The material list of the ERT is subject to change. Adjustments may be needed based on material availability, practicality, and usefulness in a deployment phase.

G. Integration of Response, Recovery and Mitigation Actions
1. Following an emergency or disaster, immediate response operations to save
    lives, protect property, and meet basic human needs are the priority.
    Recovery and mitigation are secondary functions. Recovery actions will be
    coordinated and based upon availability of resources.
2. Mitigation opportunities will be considered throughout disaster operations.