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 Responsibilities 

 

SPOTLIGHT

PLANNING

A. Emergency Administration Director (EAD)
    1. Establish a University emergency management organization.
    2. Provide for continuity of operations.
    3. Establish lines of succession for key positions.
    4. Prepare and maintain this EOP in collaboration with the local and County
        Emergency Operations Plans.
    5. Establish, an EOC.
    6. Identify hazards and vulnerabilities that may affect the University and
        municipalities in coordination with the municipal emergency management
        agencies.
    7. Identify resources within Butler and adjoining counties that can be used to
        respond to a major emergency or disaster situation.
    8. Develop and maintain an on-going emergency Policies and Procedures for
        the students, faculty, staff, and administration of SRU.

B. Student Life Issues
    (Assistant Vice President for Student Development)
    1. Develop and maintain trained managers and staff who shall be available on
        short notice to assist with emergency and work in emergency or disaster or
        disaster.
    2. Develop and maintain a team of student staff to be available for tasks such
        as posting information, running errands, driving shuttles, taking head
        counts in evacuations, and other duties as the emergency or disaster 
        dictates.
    3. Ensure that managers are available to coordinate residence hall
        evacuations if necessary.
    4. Develop and maintain a housing staff designated to locate off-campus or
        on-campus housing for affected students.
    5. Ensure that Residence Life Staff and others are available to assist with
        staffing phones and speaking with concerned parents.

C. Vice President for Student Life
    1. Oversees all areas of assessment, planning, and the collection and
        dissemination of information as it pertains to the students and their 
        families.

D. Assistant Vice President for Student Services
    1. Functions as EAD.
    2. Ensures Psychological First Aid is available to students, staff, faculty and
        administrators

E. Provost / Vice President for Academic Affairs
    1. Oversees the effort to collect, assemble, analyze, and disseminate
        information in regards to available resources and their respective
        participation in relation to the restoration or continuation of academic
        functions.
    2. Reviews resources available during the emergency or disaster and allocates
        accordingly to the needs of the University in effectively managing the
        emergency or disaster.

F. Vice President for University Advancement
    1. Coordinates the effort to collect, assemble, analyze, and disseminate
        information about an emergency and the necessary response and recovery
        operations, particularly to facilitate the provision of disaster assistance.
    2. Reviews and ensures that the resource list and contact information is
        available for the EOC.
    3. Tracks all resource participation and all available records incurred during
        the emergency or disaster.

G. Human Resources
   
(Assistant Vice President of Human Resources)
    1. Compile information on all employees affected by the emergency or
        disaster incident.
    2. Develop and maintain a support mechanism for all affected employees.
    3. Coordinate the labor force, overtime costs, and obtain any temporary labor
        force, etc.
    4. Provide any necessary counseling services.

H. Deans and Department Heads
    1. Distribute building evacuation information to all employees with follow- -up
        discussions, on-the-job training or explanation as required. Contact Health
        and Safety Office for assistance.
    2. Schedule time that can be allowed for training employees in emergency
        techniques such as fire extinguisher usage, first aid, CPR and building
        evacuation procedures. Contact the Environmental Health and Safety Office
        for assistance.
    3. Consider alternative means of communication in the event of a utility 
        failure.

I. Faculty and Supervisors
    1. Survey and evaluate their assigned building facility or activity in order to
        determine the impact a fire, earthquake, etc. could have on their facility.
        Report all safety hazards (prior to an emergency) to the Environmental
        Health and Safety Office. Submit work orders promptly to Facilities and
        planning to reduce hazards and to minimize incidents.
    2. Educate students and/or staff concerning University emergency evacuation
        procedures for their building and/or activity (possibly during first class
        period – including, fire exits; assembly point, etc.).
    3. Inform students and/or staff in the event of an emergency and initiate
        appropriate emergency procedures as outlined in this guide and/or as
        directed.
    4. Evaluate their assigned area of responsibility regarding damages and/or
        safety concerns should an emergency occur, and report these to University
        Police immediately.
    5. IMPORTANT: Should an emergency occur, stress to all students, staff and
        faculty that it is important to follow building evacuation guidelines and to 
        report to the designated assembly area.