A. Emergency Administration Director (EAD)
1. Establish a University emergency management organization.
2. Provide for continuity of operations.
3. Establish lines of succession for key positions.
4. Prepare and maintain this EOP in collaboration with the local and County
Emergency Operations Plans.
5. Establish, an EOC.
6. Identify hazards and vulnerabilities that may affect the University and
municipalities in coordination with the municipal emergency management
7. Identify resources within Butler and adjoining counties that can be used to
respond to a major emergency or disaster situation.
8. Develop and maintain an on-going emergency Policies and Procedures for
the students, faculty, staff, and administration of SRU.
B. Student Life Issues
(Assistant Vice President for Student Development)
1. Develop and maintain trained managers and staff who shall be available on
short notice to assist with emergency and work in emergency or disaster or
2. Develop and maintain a team of student staff to be available for tasks such
as posting information, running errands, driving shuttles, taking head
counts in evacuations, and other duties as the emergency or disaster
3. Ensure that managers are available to coordinate residence hall
evacuations if necessary.
4. Develop and maintain a housing staff designated to locate off-campus or
on-campus housing for affected students.
5. Ensure that Residence Life Staff and others are available to assist with
staffing phones and speaking with concerned parents.
C. Vice President for Student Life
1. Oversees all areas of assessment, planning, and the collection and
dissemination of information as it pertains to the students and their
D. Assistant Vice President for Student Services
1. Functions as EAD.
2. Ensures Psychological First Aid is available to students, staff, faculty and
E. Provost / Vice President for Academic Affairs
1. Oversees the effort to collect, assemble, analyze, and disseminate
information in regards to available resources and their respective
participation in relation to the restoration or continuation of academic
2. Reviews resources available during the emergency or disaster and allocates
accordingly to the needs of the University in effectively managing the
emergency or disaster.
F. Vice President for University Advancement
1. Coordinates the effort to collect, assemble, analyze, and disseminate
information about an emergency and the necessary response and recovery
operations, particularly to facilitate the provision of disaster assistance.
2. Reviews and ensures that the resource list and contact information is
available for the EOC.
3. Tracks all resource participation and all available records incurred during
the emergency or disaster.
G. Human Resources
(Assistant Vice President of Human Resources)
1. Compile information on all employees affected by the emergency or
2. Develop and maintain a support mechanism for all affected employees.
3. Coordinate the labor force, overtime costs, and obtain any temporary labor
4. Provide any necessary counseling services.
H. Deans and Department Heads
1. Distribute building evacuation information to all employees with follow- -up
discussions, on-the-job training or explanation as required. Contact Health
and Safety Office for assistance.
2. Schedule time that can be allowed for training employees in emergency
techniques such as fire extinguisher usage, first aid, CPR and building
evacuation procedures. Contact the Environmental Health and Safety Office
3. Consider alternative means of communication in the event of a utility
I. Faculty and Supervisors
1. Survey and evaluate their assigned building facility or activity in order to
determine the impact a fire, earthquake, etc. could have on their facility.
Report all safety hazards (prior to an emergency) to the Environmental
Health and Safety Office. Submit work orders promptly to Facilities and
planning to reduce hazards and to minimize incidents.
2. Educate students and/or staff concerning University emergency evacuation
procedures for their building and/or activity (possibly during first class
period – including, fire exits; assembly point, etc.).
3. Inform students and/or staff in the event of an emergency and initiate
appropriate emergency procedures as outlined in this guide and/or as
4. Evaluate their assigned area of responsibility regarding damages and/or
safety concerns should an emergency occur, and report these to University
5. IMPORTANT: Should an emergency occur, stress to all students, staff and
faculty that it is important to follow building evacuation guidelines and to
report to the designated assembly area.