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Purpose |
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Respond to the need to make emergency
procurements when there exists a threat to public health, welfare
or safety or circumstances outside the control of the department
create an urgency of need which does not permit the delay involved
in using standard procurement procedures.
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Objective |
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To more effectively conduct university business
and comply with the provisions of ACT 1998-57.
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Definitions |
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"Emergency" is defined as circumstances that may
threaten the public health or safety, or threaten the university's
welfare through loss of property or program.
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Policy |
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The Assistant Director, Campus Services Manager
and Boiler Plant Manager in the Department of Facilities and
Planning are delegated procurement authority for facilities related
emergencies where the cost does not exceed $5,000. The Director of
Facilities and Planning is delegated similar authority where the
cost does not exceed $10,000.
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Procedure |
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| 1. |
A problem that may require emergency procurement
is brought to the appropriate Facilities and Planning Manager (of
the four listed above) to determine if the problem fits the
definition of an emergency.
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| 2. |
If the problem is declared an emergency, the
manager alerts a member of the departmental administrative staff to
prepare the procurement document. This document will be
distinguished by the preface of "FPE" for Facilities and Planning
emergency.
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| 3. |
The procurement document, or purchase order,
must contain the following information in the justification field:
The nature of the emergency, which of the above managers approved
the order, and the reason for the selection of the vendor.
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| 4. |
The order is placed. |
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