| Surplus property is received into Central
Receiving. It is stored and made available for use by any
university department. Each June, most unwanted items are
auctioned off at a public auction. The auction is held on a
Saturday prior to the end of the Fiscal Year. The auction
date is reserved in February or March. Purchasing is notified
of the need for an auction so that they may contract the services
of an auctioneer if necessary. If necessary, a second auction may
be held if storage space is at a premium. The auctioneer is
responsible for the advertising for the auction and is reimbursed
for his expenses.
Prior to the auction notification is given to
the campus that an auction will be held. Any department
needing items in surplus are invited to examine the
items.
Set up for the auction takes place during the
week of the auction. On Wednesday and Thursday evenings (from
4-8) three personnel from Central Receiving begin accumulating the
surplus property. On Friday evening (from 4-9) three
personnel from Central Receiving and two from the Labor Crew (an
equipment operator and one laborer) finish the accumulation and
display of the surplus items. It takes five university personnel to
handle the auction (three from Central Receiving and two
laborers). The auction is usually scheduled for a 9:00 A.M.
start, and the Central Receiving personnel arrive at 7:00 A.M. in
order to complete any last minute tasks and to allow the auctioneer
to set up. The two laborers arrive at 9:00 A.M.
A representative, from Accounting Services,
picks up the auction proceeds. Accounting Services is
notified of the need for a representative at least one week prior
to the auction. The Accounting Services department places the
proceeds from the auction into the General Fund. The
auctioneer and any overtime associated with the auction are paid
for out of the auction proceeds.
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