| A. |
Requests for the use of Vehicles are to be
submitted to the Facilities and Planning Department via the
Departmental Chairperson and the appropriate Dean/Vice
President.
|
| B. |
Priority one activities may submit requests up
to 3 months in advance.
|
| C. |
Priority two activities may submit requests up
to 2 months in advance.
|
| D. |
Priority three activities may submit requests
up to 1 month in advance.
|
| E. |
The vehicle will be scheduled by the Fleet
Operations Personnel, and vehicles shall be picked up and returned
to the designated parking lot.
|
| F. |
Keys and paperwork must be picked up from the
Fleet Operations between the hours of 8:00 AM and 4:00 PM Monday
through Friday only.
|
| G. |
In accordance with the above policy, once a
vehicle is scheduled by the Fleet Operations Personnel, the request
cannot be "bumped."
|
| H. |
The University administration reserves the
right to determine whether the proposed activity constitutes the
priority indicated, and that such travel constitutes "Official
Use."
|
| I. |
Forms
| 1. |
The form to be used for requesting
University-owned/leased Vehicles (SRU-MP-1) has been developed to
meet legal and insurance requirements. Therefore, all
sections must be completed as stipulated on the form. Any
omissions or unclear information will result in the request being
returned to the requester for correction or
clarification.
|
| 2. |
The approving signature of the Department
Chairperson, Dean or Vice President shall certify the correctness
of the information on the completed form and approval of charges to
the Department.
|
| 3. |
The statement of the organization funded by
Cooperative Activities is to be signed, indicating the
unavailability of suitable Cooperative Activities
vehicles.
|
|
| J. |
Drivers
| 1. |
All drivers must have a valid Pennsylvania
driver's license, with no suspensions, and be at least 18 years of
age.
|
| 2. |
Drivers of the vehicles must be employees of
the Commonwealth/ University, this includes student
employees. Employees must be receiving salary or wage
remuneration for the DRIVING TIME, with taxes withheld, to be
covered for workmen's compensation liability in the State Workmen's
Insurance Fund, and to be insured under the Commonwealth's vehicle
self-insurance program.
|
| 3. |
Occupants of the University-owned/leased
vehicles shall be authorized officers or employees of the
Commonwealth/University or such members of the public or private
sector as are necessary for the conduct of the official business
for which the vehicle is being operated.
|
| 4. |
All first time drivers of the Maxi-vans shall
be checked out on the safety procedures to be observed in their
operation, as well as the unique handling characteristics of these
vehicles when fully loaded. This prior-to-driving checkout
shall be conducted and certified by the Fleet Operations personnel,
the Environmental Health & Safety personnel, and University
Police, or the driver education instructor.
|
| 5. |
Violation of this policy may result in the
suspension of your privileges to operate a state
vehicle.
|
| 6. |
By signing the form, you are stating that you
have read and understand the travel request and Slippery Rock
University Policy.
|
| 7. |
All State and Federal laws apply.
Operators are responsible for any tickets issued while vehicle is
assigned to them. University Vehicle privileges will be
revoked if the operator has received two speeding
tickets. |
|
