| A. |
Requests for the use of cars are to be
submitted to the Facilities and Planning Department via the
Departmental Chairperson and the appropriate Dean/Vice
President.
|
| B. |
Priority one activities may submit requests up
to 4 months in advance.
|
| C. |
Priority two activities may submit requests up
to 2 months in advance.
|
| D. |
Priority three activities may submit requests
up to 1 month in advance.
|
| E. |
The vehicle will be scheduled by the Motor Pool
Personnel, and vehicles shall be picked up and returned to the
Motor Pool.
|
| F. |
Keys and paperwork must be picked up from the
Motor Pool between the hours of 8:00 AM and 4:00 PM Monday through
Friday only.
|
| G. |
In accordance with the above policy, once a car
is scheduled by the Motor Pool Personnel, the request cannot be
"bumped."
|
| H. |
The University administration reserves the
right to determine whether the proposed activity constitutes the
priority indicated, and that such travel constitutes "Official
Use."
|
| I. |
Forms
| 1. |
The form to be used for requesting
University-owned/leased cars has been developed to meet legal and
insurance requirements. Therefore, all sections must be
completed as stipulated on the form. Any omissions or unclear
information will result in the request being returned to the
requestor for correction or clarification.
|
| 2. |
The approving signature of the Department
Chairperson, Dean or Vice President shall certify the correctness
of the information on the completed form and approval of charges to
the Department.
|
|
| J. |
Drivers
| 1. |
All drivers must have a valid Pennsylvania
driver's license, with no suspensions, and be at least 18 years of
age.
|
| 2. |
Drivers of the vehicles must be employees of
the Commonwealth/University, this includes student employees.
Employees must be receiving salary or wage remuneration for the
DRIVING TIME, with taxes withheld, to be covered for workmen's
compensation liability in the State Workmen's Insurance Fund, and
to be insured under the Commonwealth's vehicle self-insurance
program.
|
| 3. |
Occupants of the University-owned/leased
vehicles shall be authorized officers or employees of the
Commonwealth/University or such members of the public or private
sector as are necessary for the conduct of the official business
for which the vehicle is being operated. |
|
