| 1. |
BULK MAILING
IMPRINT: Examine the pieces to be sure that the bulk
mailing imprint: (Below)
NON-PROFIT ORGANIZATION
U.S. POSTAGE
PAID
PERMIT NO.
24
SLIPPERY
ROCK, PA.
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has been printed in
the upper right corner of the address surface of each
piece (instruction E on green sheet). If this has not
been printed, borrow a hand stamp from the university mailroom and
stamp each piece in the upper right hand corner.
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| 2. |
Sort pieces
by state, if the addresses include more than one
state.
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| 3. |
Within each state,
sort pieces by zip code.
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| 4. |
All pieces
having the same 5 digit zip code should be placed in the same
pile. You must have 10 or more pieces in each
bundle. Bundle mail with the same 5 digit zip code into
bundles of 10 or more. The maximum amount of mail in a bundle
should be a convenient hand full. All pieces must be face up and
the address must be right side up. These pieces are call
"directs". No facing slip is required. If you
have less than 10 pieces of a similar 5 digit zip code save them
for the next step.
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| 5. |
Sort the
pieces remaining, after you have completed step 4 above, into piles
having the same first three zip code digits (such as 161). Again
bundle these pieces into bundles of 10 or more (up to a hand
full). On the top of each bundle (under the rubber bands or
ties) place a sheet of paper approximately the size of the items
being mailed. Mark boldly on the paper the first three digits
of the zip code of the pieces contained in the bundle. This
is called a three-digit bundle.
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| 6. |
You will
probably end up with odds and ends of 3 digit numbers all within the
same state. Bundle these in groups of 10 or more (again up to
a handful) and put on a facing slip exactly like you did in step
5. On the facing slip write the name of the state
which the pieces in the bundle are to be sent (such as "PA mixed"
or "NY mixed") this is called a state bundle.
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| 7. |
If you have
a smattering of states left, make a bundle with a facing slip marked
"mixed states." The reason for such breakdowns is so
that post offices along the way will have as few handling steps as
possible. This greater efficiency results in a lower "bulk"
rate.
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| 8. |
Remove all
addresses which are outside the united states, and mark them with a
"foreign mail" facing slip. These pieces must be sent
first class and have to be kept separate from the rest of the
mailing. Foreign mail can not be sent at bulk
rate .
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| 9. |
Tying: Tying the bundles in
a proper manner is a very important step in insuring that your mail
gets where you want it to go. An improperly tied bundle may
come open when it is handled and the pieces may become scattered
and lost. You may either tie your bundles with string
tightly around the length and girth of your bundle or you
may bundle them tightly with strong rubber bands (again
around the length and girth of the item). The idea is to
secure the bundle so that it will not come apart when it is handled
(this is the most commonly neglected step in doing a bulk
mail).
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| 10. |
If you have
any questions, please call the mailroom at extension 2059.
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