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Competitive
Bidding
It is the policy of the
University that all purchases shall be made in a manner that
will maximize the value received for the amount
expended. Therefore, competitive bids will be solicited in
accordance with the following:
Purchases and Contracts
for a single item or a related series of items and
for services with a dollar value of $5,000 or less will not
require competitive bidding. The Contracting Officers
will always try to obtain the best price, to attempt to secure
competitive bids when appropriate and to combine small dollar items
when appropriate so that every advantage of quantity discounts can
be realized. These bids can be either telephonic or
written.
Purchases and contracts for a single item or a related series of
items and for services with a dollar value between $5,000-$9,999.99
may require, as appropriate, the solicitation of bids and public
notice. The bids can be telephonic or written.
Purchases and contracts
for a single item or a related series of items and for services
with a dollar value of $10,000 or greater will require competitive
bidding and public notice as detailed in Section 512 of the
Commonwealth Procurement code.
Exceptions to Competitive
Bidding Practices
Competitive bidding will
not be required under the following situations:
A. When the procurement is
an exact replacement/repair part, or for service solicited directly
from the manufacturer or the manufacturer's
representative.
B. When the procurement
is printed material/media ordered directly from the producer or
publisher.
C. When the procurement is
from the only known source. However, this requires written
determination by the contracting officer justifying the use of the
sole source. This written justification must be approved by
university legal counsel prior to awarding any purchase or
contract.
D. When the procurement
is for items available from the commonwealth warehouse or under
commonwealth contracts or public agencies.
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