APPLICABILITY: This policy is applicable to all student (undergraduate, graduates, credit, non-credit) and all terms (regular semester, mini-courses, workshops). It applies only to fees paid directly to the University. It does not apply to fees paid to other organizations, such as off-campus housing and insurance.

WITHDRAWAL from the University on or BEFORE the First Day of Class of a Semester. All fees paid for this semester, will be refunded, except the following fees: The $30 Application Fee; the Basic Fee Advance Deposit paid by full-time undergraduate new and transfer students (will be refunded if notified by May 1st for that Fall Semester and if notified by December 1st for that Spring Semester); and the $175 Advance Deposit for room fee, if the student's withdrawal is received by the Friday prior to Spring commencement.

1. Withdrawal from the University means that the student is withdrawing from all courses for a semester. When the student withdraws from some courses but remains in the University, the refund is computed as in the Overpayment section.
2. Letter: The student must send a signed letter (not a telephone call) stating that he or she is withdrawing from the University. This letter must be sent by the deadlines in paragraph C below. New and transfer students; send your letter to the Admissions Office. Upperclass students; send your letter to the Office of Academic Records and Summer School.
3. Deadline for letter: The letter from the student must be received in the office listed in B above by the following deadlines:
   1. The Friday prior to spring commencement for student desiring a refund of $75 of the $175 Advance Deposit for Room.
   2. May 1st for Fall Semester and December 1st for the Spring Semester for a refund of the Advance Enrollment Deposit.
   3. The first full day of class for students desiring a refund of refundable fees other than the $175 Advance Deposit for room.

WITHDRAWAL from the University AFTER the First Day of Class of a Semester: The student must complete the official withdrawal procedure. The charge will be computed as follows, and any amount paid beyond that charge would be refunded. Any portion of a week attended will count as a full week, beginning with the first day of class and ending with the date of withdrawal (excluding recesses). The following fees will not be refunded: Application Fee, Community Building fee, and Late Payment Fee.

1. REGULAR SEMESTERS:
   1. Residence Hall Rent: Students withdrawing during the First Semester will forfeit the $175 Room Deposit for room paid for the Second Semester. For students withdrawing during the second semester the charge will be $175, plus any refund week percentage listed below in section 3, which applies. Students evicted from the Residence Hall forfeit all Residence Hall Fees.
   2. Flex only Meal Plan: There will be a $10 administrative fee for the flex only meal plan plus a weekly charge of one-fifteenth of the amount of the flex plan or amount used, whichever is greater. The total will not exceed the full semester charge.
   3. Basic Fee, General Service, Health Service Fee, Academic Enhancement Fee, Residence Hall Rent, Meal Plans I through IV, Rec Center Fee, and the Technology Fee:
      1. Voluntary withdrawal: The University will charge the following percentage of fees when the termination is during the weeks shown below for all students.

         Week	1st	2nd	3rd	4th	5th	after the 5th
         Charge	10%	20%	30%	40%	50%	100%

      2. Suspension or Dismissal from the University other than for reasons of academic standing: No refund will be made to any such student; all money paid will be forfeited.
      3. Full refund of tuition (not room and board) shall be granted to students who are military reservists or member of the National Guard and are ordered to active military service by the President of the United States.

OVERPAYMENT OF ACCOUNT WITH THE STUDENT REMAINING IN THE UNIVERSITY: When the student's account is overpaid for one of the following reasons, the charge will be computed as follows and any amount paid beyond the charge will be refunded and must be requested in writing.

1. Reduction of the number of credit hours when the student is paying on an hourly basis: The percentage of the basic fee charged for the hours dropped will be stated under "Regular Semester Voluntary Withdrawals" in the section of this policy concerning withdrawals from the University after the opening date of a regular semester.
2. Approved withdrawal from an on-campus residence hall and/or dining hall (applicable only when withdrawal is pre-approved by the appropriate Vice President or his/her designee): The charges will be computed as stated in Section 3 relating to withdrawal from the University.

Room Deposit Advance: students who wish to reserve a bed in an on-campus residence hall for the following academic year pay the $175 Advance Deposit for Room in the spring.. The payment is credited to the following spring (not the fall) semester.

1. Refund of this fee will be made to those students who:
   1. Are suspended for academic reasons at the end of the spring semester during which they paid the fee, or at the end of the summer session ($175 Refund).
   2. Become deceased before the beginning of the spring semester to which the fee is credited ($175 refund).
   3. Notify the University in writing (not the telephone) by the last Friday in May they are not returning. ($87 Refund, $88 Forfeit).
2. There will be no refund or transfer of the $175 Advance Room deposit to students who:
   1. Notify the University after the last Friday prior to commencement they are not returning.
   2. Return to the University, but do not live in a residence hall, after having signed a residence hall contract for the year.
   3. Do not return for the spring semester except for academic suspension at the end of the previous spring semester or summer session, or who become deceased. Non-return for reasons of illness or academic suspension at the end of the fall semester will not entitle the student to a refund.
   4. Are evicted from the Residence Hall.

RETURN OF TITLE IV FUNDS (FEDERAL AID).
The Federal Government requires SRU to return Financial Aid (Title IV) money to the Title IV programs for any student withdrawing through 60% of the semester. Students withdrawing Title IV aid may owe the university a balance once the aid is returned. Title IV aid must be returned to Title IV programs before any refund can be returned to the student.