|
I.
Purpose
Provide a policy for the development
and maintenance of staff job descriptions.
II.
Objectives
| A. |
Provide an
understanding as to the work performed, the organizational setting
in which the position |
|
exists, and the
position's supervisory relationships. |
| B. |
Establish content and
style guidelines for preparing job descriptions. |
| C. |
Comply with State
System of Higher Education program standards for maintaining
current and |
| |
accurate job
descriptions. |
| D. |
Utilize for
classification, appraisal and recruitment. |
III.
Policy
A job description is an official
written statement of the duties, responsibilities and supervisory
relationships of a position.
A. When to
Complete/Revise Descriptions
| Job Descriptions are to be
completed/revised when: |
| *A new position is
created |
| *Annually via the Position Accuracy
Certification Form |
| *Major changes in duties and
responsibilities are experienced |
| *Promotion of an incumbent is
requested |
| *Position is vacated |
| *Classification grievances/appeals
are filed |
| *Requested by the university and/or
Human Resources Department |
B. Content
Guidelines
| Properly completed job
descriptions contain: |
| *Employee, position and university
information |
| *Work schedule with scheduled
variations |
| *Reports to: Name,
Class, and Title |
| *Description of duties and
responsibilities |
| *How work is assigned and
reviewed |
| *If supervisory, how work is
assigned and reviewed |
| *Organizational chart |
| *Essential Functions
Statement |
| *Certification with approving
signature |
C. Style
Guidlines
| Job descriptions are properly
completed when they: |
| *Appear on Commonwealth of
Pennsylvania form STD 370 |
| *Typed |
| *Written in active verb
form |
D. Updating Job
Descriptions
Job descriptions will be updated
annually during the period of January - mid
March.
When a position has experienced only
minor changes in work duties and responsibilities, the Position
Accuracy Certification form may be submitted to update the job
description. Major changes in work duties and
responsibilities require that a revised job description be
submitted.
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