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 Stewardship of Resources 

 

SPOTLIGHT

ACTION 
Review current contracts and internal processes to ensure that resources are used effectively and efficiently. (FA)

UPDATE 
The university continues to see ways to out perform the state bid process to assure significant savings in recurring expenditures.  The local phone service competitive bid resulted in an annual recurring savings of $120,000.(2003-2004)

UPDATE 
Implemented first-class mail pre-sort program, resulting in annual savings of $19,000.  Implemented bulk mail pre-sort program resulting in annual savings of $16,000. (2005-2006); Implemented new color, variable data copying technology, reducing our per copy expense by 20% and generating revenue in excess of expense by $30,000 annually.  Eliminated off-set printing process. (2004-2005); Designed and implemented a stockless system for all custodial supplies, saving $13,000 annually, reducing carrying costs, reducing man-hours, and standardizing products.  (2004-2005); Reduced vendor recycling contract by $16,000.  In-house recycling efforts have resulted in an additional savings of $6200 annually. (Spring 2006); Worked in conjunction with our Information Technology Department to develop a travel web page with appropriate links to other sites, electronic forms, and a rental car calculator leading to an automated travel request process.  A new travel policy is being developed which will ensure that university travelers use the most economic means of travel, thereby generating travel cost savings. (2006) Include travel information in next-years report.
(2005-2006)

UPDATE 
A new travel policy was developed to ensure university personnel are using the most economical means to travel. August 2006-February 2007 the university saved $9,600 in travel costs; Our in-house recycling efforts have resulted in savings of $6600 since spring 2002; Implemented new color, variable data copying technology, reducing our per copy expense by 20% and generating revenue in excess of expense by $72,169 since June 2002; Implemented first-class mail pre-sort program, resulting in savings of $52,104 since September  of 2004; Implemented a bulk mail pre-sort program, resulting in savings of $101,216 since February 2002.
(2006-2007)

UPDATE   
A new travel policy was developed in August ’06 to ensure university personnel are using the most economic means to travel.  From its inception through April 2008 the university saved $39,856 in travel costs; In-house recycling efforts have resulted in savings of $7988 since spring 2002; color copier with variable data copying technology reduced per copy expense by 20% and generated revenue in excess of expense by $97,498 since June 2002; First-class mail pre-sort program resulted in savings of $64,872 since September 2004; Bulk mail, pre-sort program resulted in savings of $121,582 since February 2002.  Implemented clerical and custodial applicant pool for full-time position vacancies in November 2005.  In 2007-2008, filled 26 clerical positions resulting in a savings of $4,598.10 in advertising costs for clerical positions; filled 12 custodial positions with a savings of $2396.44 in advertising costs. 
(2007-2008)

UPDATE 
Pre-sort mail program has resulted in savings of $15,148.23, a 2.7% increase over last year; bulk mail pre-sort program resulted in savings of $20,364, a 19.56% increase over last year; and color copier program resulted in savings of $19,342, a 27.69% increase in savings over last year.  Compliance with the University vehicle travel policy, which requires travelers to use the most economical means of vehicle travel, generated cost savings of $36,154 for FY ’08-’09.  Campus recycling efforts resulted in 690.85 tons of campus waste, a 9.67% decrease in landfill waste from ’07-’08; and a 15.8% decrease in landfill waste from base year, ’02-’03. 
(2008-2009)

UPDATE  
Compliance with the university travel policy, which requires travelers to use the most economical means of vehicle travel generated cost savings of $28,444 for FY ’09-’10.  Campus recycling efforts resulted in savings of $9,618.75 and resulted in 710.76 tons of campus waste, a 2.88% increase in landfill waste from ’08-’09; and a 13.39% decrease in landfill waste from base year, ’02-’03.
(2009-2010)

UPDATE  
Bulk mail pre-sort program resulted in a savings of $13,932.24, a 25.61% decrease from last year (43,711 fewer pieces of mail were processed this fiscal year through May 2011); and color copier program resulted in savings of $6281.70 (through May 2011), a 3.48% decrease in savings over last year.  Campus recycling efforts resulted in 523.61 tons of campus waste (through 6/3/11), a 26.33% decrease in landfill waste from ’09-’10; and a 35.34% decrease in landfill waste from base year, ’02-’03. 
(2010-2011)
Note – Food Services has entered into its own trash contract and the tons of waste are not tracked.  It is impossible to determine how much of the above decrease is due to this new contract. Compliance with the University vehicle travel policy, which requires travelers to use the most economical means of vehicle travel, generated cost savings of $18,590
(2010 – 2011)