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Why change from CUFS to Advantage?
Advantage Financial is the replacement for the College and
University Financial System (CUFS). This change is part of
the University's year 2000 remediation plan.
Accessing Advantage
· Select ‘5’ from the VTAM Switch menu
·If the Advantage Financial sign-on screen is not present,
type AFN1 to access Advantage
Signing on to Advantage for the first time:
· Enter ‘1’ to scan tables for budget or
purchase order information or ‘2’ to enter a
document at the Command
prompt.
·Enter your userid, which is the first four characters of
your current CUFS password
·Enter a user defined password in New Password. The password
must be a minimum of four characters in length.
·You will then be asked to verify your password by entering
your password at the Verification prompt.
You may change your password at any time. If you forget your
password, call the Budget Office at ext. 2024 to have your password
reset. If you do not currently have a CUFS/Advantage userid
and password, contact the Budget Office to establish an Advantage
userid.
To scan budget data:
·Enter ‘1’ in Action to scan tables
·Press <Enter> to go to the Advantage Main Menu
screen
Either use the menus or perform the following functions to move
directly to the desired table:
·Enter ‘N’ in Action
·Enter ‘EXP2’ in Screen to view budget
data
Enter ‘ESUM’ in Screen to view budget data
for multiple objects
·Press <Enter>
At the EXP2 Screen:
·Enter ‘S’ in Action
·Enter Budget Fiscal Year
·Enter Fund
·Enter Agency, Area in CUFS is the same as Agency in
Advantage
·Enter Organization
·Tab past Activity and Object
·Enter Object
·Press <Enter>
·Press <Enter> to move to the next screen within the
EXP2 table
Advantage Helpful Hints:
- Area is referred to as Agency in Advantage
- Use 'N' in Action followed by the table name in Screen
to change tables
- Use 'S' in Action to scan for data within a table
- Use 'E' in Action to exit Advantage
- Use '<' in Action or press F8 to page backward
- An 'R' in Action will resume scanning with the next
record in the table
- The 'EB' document in CUFS is replaced by the 'TB'
document in Advantage
- The 'PD' document in CUFS is replaced the the
'PDQ' document in Advantage
- The 'EXPC' table is termed 'ESUM' in
Advantage
Advantage Tables
CUFS
TABLE |
ADV
TABLE |
DESCRIPTION |
| EXPB |
EXP2 |
Budget table with only one object per screen. Indicates
the Approved Budget, Current Budget, Expended Amount, Encumbered
Amount, Unobligated and Uncommitted Amount. |
| EXPC |
ESUM |
Budget table with multiple objects and their names on one
screen. Indicates Current Budget, Expended Amount, Encumbered
Amount and Available Amount. |
| EXPD |
EXPD |
Detail expenditure, encumbrance and budget transactions.
Users may view Budget, Expense, Pre-Encumbrance and Encumbrance
transactions by object. |
| ORGN |
ORGN |
Index of organizations, their names and managers. |
| OBJT |
OBJT |
Index budget objects and their names. |
| SOBJ |
SOBJ |
Lists the expenditure sub-objects that are associated with each
budget object. |
| VENA |
VNAS |
List vendor names alphabetically (Last Name, First Name) |
| VENA |
VNAM |
List vendor names alphabetically (First Name, Last Name) |
| VEND |
VEN2 |
List vendor information for a specific vendor |
| OPPH |
OPHD |
List open purchase order documents for PC and PD documents by
document number. OPHD is similar to OPPH in CUFS. |
| OPPL |
OPLD |
List open purchase order accounting lines for PC and PD
documents by document number. OPLD is similar to OPPL in
CUFS. |
| OPPC |
OPCD |
List open purchase order commodity lines for PC and PD
documents by document number. OPCD is similar to OPPC in
CUFS. |
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OPPH |
List open purchase order header information for PC and PD
documents by vendor code and document number. |
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OPPC |
List open purchase order commodity line information for PC and
PD documents by vendor code and document number. |
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OPPL |
List open purchase order accounting line information for PC and
PD documents by vendor code and document number. |
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OPOD |
List document number and vendor codes for PO documents by
document number. |
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OPOH |
List open purchase order header information for PO documents by
vendor number and document number. |
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OPOC |
List open purchase order commodity line information for PO
documents by vendor number and document number. |
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OPOL |
List open purchase order accounting line information for PO
documents by vendor number and document number. |
| REVB |
REV2 |
Revenue budget table with only one revenue source per
screen. Indicates the Approved Budget, Current Budget,
Recognized Amount and Unrecognized Amount |
| REVA |
RSUM |
Revenue budget table with multiple revenue sources and their
names on one screen. Indicates Current Budget, Recognized
Amount and Available Amount |
| VHIS |
VXRF |
Vendor History Table |
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Data Inquiry Function
Keys:
FUNCTION
KEY
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ACTION |
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F2
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T
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Top of Table |
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F3
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P
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Pause |
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F4
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E
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End |
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F6
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L
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Leaf |
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F7
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>
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Display Next Screen |
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F8
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>
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Display Previous Screen |
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Send questions to carrie.birckbichler@sru.edu
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