| A. |
A purchase order number shall be assigned to
each parts vender at the time of the first purchase of the
month. This order number is limited to this vendor only and
shall terminate at the end of each month. A new purchase
order number must be assigned to each vendor at the first purchase
of the new month and so on.
|
| B. |
Upon receiving such parts, the Automotive
Supervisor or a designee authorized by the Automotive Supervisor
shall obtain an invoice from the vendor. On this invoice, in
addition to the part or item, quantity and price shall be the
signature of the person picking up the items, the date, and the
year, make, model and equipment number of the vehicle on which the
part is to be installed.
|
| C. |
The part name, date of installation and cost
shall be written on the work order and recorded on the vehicle file
when the part is installed.
|
| D. |
At the end of each month a confirming APR
carrying that purchase order number shall be prepared for each
vendor from whom parts or items were obtained. On this APR
shall be written the complete information from each invoice along
with the invoice number.
|
| E. |
The APR along with the invoices shall be
forwarded, after signed approval by the appropriate supervisor and
the Director of Facilities and Planning, to the Director of
Purchasing for appropriate processing.
|
| F. |
In no case shall the total purchases for one
vendor on one purchase order number exceed the amount to be set by
the Director of Purchasing. That amount as of August 1, 1989
is $1,500.00. |