1. All disciplinary records shall be maintained for a period of no less than seven years from the date of the most recent incident or activity.
2. Incidents resulting in a finding of no violation or the withdrawal of all alleged violation(s) will be maintained for a period of seven years.
3. Incidents resulting in sanctions of Disciplinary Probation will be maintained for a period of seven years from the student's/organization's return to good standing.
4. Incidents resulting in sanctions of Permanent Disciplinary Probation will be maintained for a period of seven years from the date of the student's/organization's final term at the University.
5. If an individual receives any additional sanctions during the storage period, records of all cases will be retained until there is a period of not less than seven years following the most recent sanction.
6. If a student/organization is separated from the University, complete records of the proceedings and all pertinent documents, including records of all cases, shall be maintained permanently.
7. A student’s academic transcript will indicate any action which prohibits readmission as long as the prohibition is in effect. This means that once a sanction of suspension or dismissal has been removed by expiration or action of the Assistant Vice President for Student Life, the notation will be removed from the academic transcript.
8. Disciplinary files involving withholding official University records (registration, transcripts, diplomas, etc.) will be maintained indefinitely. When the student has fulfilled all obligations under the Student Code of Conduct to release the hold, the file will be maintained according to the disciplinary sanction applied.
9. Files pertaining to the issuance of a no-communication/contact/or no-trespass order will be maintained indefinitely. Should the no-communication/contact/no-trespass order be revoked, the record will be maintained for a period of not less than seven years from the date the restriction is lifted and in accordance with any disciplinary sanctions applied.