Accounts Payable

***Notice: To assist with the Year-End process, we have added a link for the cutoff dates for FY2025 . Please review the Key Deadline Dates for Purchasing and Travel processes.***

Our mission of the Accounts Payable Department at Slippery Rock University of Pennsylvania is to consistently process payments ensuring the goods and services rendered to the University by external vendors and service providers, as well as, expense reimbursements made to University employees and students are paid in a timely and accurate manner. The staff is committed to maintaining a friendly, cooperative and professional atmosphere within and outside Accounts Payable. We strive to be recognized as an efficient, responsible and a friendly team that is valued by all.

Paying the Bills Quick Guide – Purchasing Cards (PCards):

1. Can be used for non-travel and non-PO related purchases for amounts within the card holder's limit. Purchases must comply with Public Funds Policy and the Direct Payment Guidelines.
2. The PCard policy and related forms can be found on the Accounts Payable webpage under “PROCUREMENT CARD”.
3. Receipts should be uploaded to the BOA Works website during PCard reconciliation.  If the PCard is being used to purchase food (under $100), please provide documentation as to what the event was and who attended.  This should be included as part of the receipt upload.  The receipt upload and sign off on the transaction can be done as often as you want and doesn’t need to wait until the end of the month, but it must be done by the 5^th day of the following month. 
4. Any purchase greater than the card holders credit limit must be paid via a Direct Payment request from or via SourcePoint. Purchases requiring an agreement to a vendors terms and conditions should be entered in SourcePoint to obtain a Purchase Order (PO).
5. Questions regarding PCards should be submitted to RPOPcard@passhe.edu.

Paying the Bills Quick Guide - Direct Payment Request Forms:

1. Can be used for non-travel and non-PO related purchases that comply with Public Funds Policy and the Direct Payment Guidelines.
2. Can be found below under “DIRECT PAY REQUESTS” as well as on MySRU under All Links, Accounts Payable.
3. Direct payment requests are now done electronically via DocuSign. Once the form is electronically routed for all signatures, and supporting invoices and receipts are attached, it will automatically be sent to accountspayable@sru.edu. Once Accounts Payable has submitted the payment to be processed, they will sign the form which will notify the purchase requestor and all approvers on that particular form that the document has been completed.
4. If this is a new SRU supplier, a W-9 form must be completed by the supplier before any reimbursement will be processed.  This is an IRS 1099 reporting requirement.
5. Payment of a Direct Payment Request Form can take up to 30 days from the date all required information has been received by Accounts Payable.
6. Any purchase greater than the card holders credit limit must be paid via a Direct Payment request form or via SourcePoint. Purchases requiring an agreement to a vendors terms and conditions should be entered in SourcePoint to obtain a Purchase Order (PO).
7. Questions regarding the Direct Payment Request Form should be submitted to linda.moore@sru.edu.